Bestoptions Assistance Inc. is committed to protecting your personal data in accordance with Republic Act No. 10173, or the Data Privacy Act of 2012, its Implementing Rules and Regulations, and relevant issuances of the National Privacy Commission.

Scope

This Notice applies to all individuals whose personal data we collect and handle. This includes applicants for employment, current and former employees, interns, consultants, clients or potential clients, or service providers.

What We Do

We are a legitimate job contracting company that provides manpower services to various clients across the Philippines. To deliver these services lawfully and efficiently, we collect personal data from our employees, job applicants, clients or potential clients, as well as interns, consultants, and service providers.

What We Collect

We collect the following personal data from you:

• Full name, address and contact details
• Age, date of birth, place of birth, and demographic information
• Government-issued numbers and IDs
• Employment history and educational backgrounds
• Family background
• Emergency contact information
• Religion, civil status, gender, citizenship
• Height and weight
• Health information and medical disclosures
• Hobbies and interests, skills, character references
• Other personal information collected as may be necessary for the services provided

How and When We Collect Your Data

We collect your data directly from you through various means, including:

• When you sign up or apply through our website, email addresses or social media pages
• When you submit printed application forms, résumés, or other documents such as employee information sheets
• During interviews, assessments, or other face-to-face recruitment or onboarding processes

Why We Collect Your Data

We collect only what is necessary, for the following purposes:

• To process your application with us
• To process your registration in the website
• For employment, compensation and benefits administration, health and safety, compliance requirements, and/or any other human resources related processing
• To provide requested services
• To communicate important notices
• To comply with legal and regulatory requirements

How We Protect Your Data

We follow reasonable organizational, physical, and technical measures to store and protect your data. Organizational measures include the appointment of a Data Protection Officer, conduct of trainings or seminars and assessments. Physical measures include access procedures and monitoring, limitation of access in designated locations for physical and digital copies of data, designs of office spaces and workstations, and proper transfer, retention and disposal procedures. Technical measures include security features, monitoring of security incidents or breaches, and limits to access.

Sensitive personal information shall be processed with heightened safeguards in compliance with legal requirements.

How Your Data Is Used

Personal data is used only for the purposes listed above. We do not process or share your data for unrelated or unauthorized purposes.

Where Your Data Is Stored

Your data is securely stored in our digital and physical systems and is only accessible by authorized personnel.

Sharing with Third Parties

If you are an applicant or employee, your personal data may be shared with client companies for your deployment. Your data may also be shared with government agencies for the lawful processing and administration of benefits, compensation and/or compliance requirements.

Employees, personnel and third parties maintain the confidentiality and secrecy of personal information that come to their knowledge and possession. Disclosure shall only be pursuant to a lawful purpose, and to authorized recipients.

How Long Do We Keep Your Data

We keep your data for at least ten (10) years from the date of separation if you are an employee, or from the termination of engagement if you are a client. However, we shall dispose any personal data earlier or later than ten (10) years if the purposes for which the data was obtained has been fulfilled or has not been fulfilled yet, or for the establishment, exercise or defense of legal claims, for legitimate business purposes, or as may be provided by law. After the retention period, your data is securely disposed.

Your Rights as a Data Subject

We uphold and respect your rights as data subjects. Under the law, you have the following rights:

• (1) To be informed about how your data is collected and used;
• (2) To object to how your data is processed, and to withhold consent, unless otherwise required by law;
• (3) To access your personal data;
• (4) To correct inaccurate or incomplete data;
• (5) To request deletion or blocking of data under lawful conditions;
• (6) To obtain a copy of your information in an electronic or structured format where such data is processed by electronic means; and
• (7) To claim damages for any misuse or unauthorized use of your data; and
• (8) To file a complaint if the foregoing rights are violated.

Inquiries and Contact

If you have any questions or concerns about your personal data, please contact our Data Protection Officer at:

• Email: dpo.bestoptionsassistanceinc@gmail.com
• Phone: (02) 7717 1396
• Address: 608 Sierra Madre St., Brgy. Malamig, Mandaluyong City, Metro Manila

We reserve the right to update or modify this Privacy Notice to comply with applicable laws or for other legitimate purposes.